Global Superfoods Company Nutiva Expedites Invoice Processing

Nutiva manages accounts payable and inventory management workflows on the go with M-Files mobile apps

Dallas, TexasJuly 14, 2014M-Files Corporation, a provider of solutions that improve how enterprises manage documents and other information, announced that Nutiva, a fast-growing organic superfoods brand, deployed M-Files to automate its accounts payable (AP) procedures and decrease invoice-processing times. Nutiva is also leveraging M-Files mobile apps to streamline its inventory management workflow processes.

The spike in mainstream popularity of organic superfoods drove Nutiva’s growth and led to an influx in the amount of AP documentation Nutiva manages and processes, such as supplier and freight invoices. Nutiva realized it needed a solution that would enable the company to streamline its AP processes, as well as ensure that invoices could be automatically uploaded and linked to its Microsoft Dynamics GP enterprise resource planning (ERP) system.

Nutiva selected the M-Files enterprise information management (EIM) solution because it was a flexible system that offered the robust workflow management functionality it required for automating its AP processes. Since implementing M-Files, Nutiva streamlined and optimized its invoice-handling processes and cut the time it takes to create month-end financial management reports in half.

"We evaluated several AP workflow solutions, but they didn't meet our scalability requirements or provide quick and easy access to AP documentation," said Inna Neujahr, controller at Nutiva. "We selected M-Files because of its superior search functionality, advanced access management capabilities and mobile task management functionality. The M-Files implementation process was incredibly fast; we were up and running in two days. I was able to set up all of our document classes, access permissions and workflows myself, without having to involve my information technology (IT) department, and we quickly began to experience document-handling and process efficiencies."

Approving Documents and Completing Tasks on the Go

Nutiva embraced the mobile capabilities of M-Files with a specific emphasis on mobile workflow and task management. The ability for stakeholders to complete tasks, as well as advance workflows and processes anytime, anywhere using mobile devices, delivered substantial improvements in its invoice processing and inventory management activities.

"I love the way we can interact with M-Files from any mobile device. When I'm out of the office, I can easily find out if invoices were paid and even approve invoices from my smart phone. Our director of manufacturing can still review and approve purchase orders for equipment and supplies even when he's away from his desk on the production floor. The mobile document retrieval and workflow capabilities of M-Files enable us to eliminate workflow bottlenecks, which improves our business process efficiency," said Neujahr.

“Today's workforce demands the ability to interact with core business systems and content from any device," said Greg Milliken, vice president of marketing at M-Files Corporation. “M-Files mobile capabilities are enabling forward-thinking organizations like Nutiva to dramatically improve productivity by giving their employees instant access to the documents and other information they need to do their job, when they need it and from any device. And since M-Files is a true enterprise content management system, Nutiva employees can be confident they're accessing the right information and the most up-to-date versions of documents.

“In addition, the ability for Nutiva to review and approve invoices, purchase orders, and other AP and inventory-related documentation from their mobile devices enables them to be more responsive to their suppliers and customers, which in turn, has a direct and positive impact on their bottom line."

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